Managing Inventory

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Revision as of 21:54, 11 June 2020 by Hermosillo.c (talk | contribs)
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Inventory Screen

This is the Inventory window that opens from the Main window:

Inventoryscreen.jpg




  • Item List button - Tap it to go to Item List.
  • Inventory Counting button - Tap it to go to Inventory Counting screen.
  • P.O. Center button - Tap it to go to P.O. Center screen.
  • Bin Locations button - Opens Bin Location List window.
  • Build Assembly button - Tap it to open the New Assembly screen.





Info-sign.png Access to Inventory Counting and P.O. Center screens are enabled or disabled based on current user’s permissions and the status of Inventory function defined in the license.







Infocircle.pngPress the "Back" button Backbutton.PNG on the device to return to the Main window.

Item List

Item List Screen

The Item List allows navigating through the list of all items.

In this window you will find all active items of Inventory Part, Inventory Assembly, Other Charge (with fixed amount) and Service type with their sales descriptions and current quantities on hand (QOH). {{File:Infocircle.png | 30px]] Quantity on hand is shown in base units of measure. Infocircle.png Tapping on the column headers of the grid sorts the list alphanumerically.


Info-sign.png If your company file contains more than 5000 active items of Inventory Part, Inventory Assembly, Service and Other Charge (with fixed amount) types (for HandiFox Multi-Location - more than 5000 items at current location) then the Item List opens blank. To see the items, type an item name or just first few symbols of it in the Look for Name field.
  • Look for Name field

When the user types into the Look for Name field the system scrolls to the first name that starts with the entered sequence, and highlights it.

  • Filter check box

Tap it to open the Item Filter window.

Lookforitem.PNG

The Item Filter window is used to filter items that include what is input in the Look for Filter field.

Infocircle.png If you have already used a filter then the previous filtering criteria are shown. The Look for field is empty if you open the Filter window for the first time.

Infocircle.png Searches can be performed either by all fields (default criterion) or by one of the following specific fields:

  •Name
  •Description
  •Preferred Vendor
  •Man. Part Number
  •U/M
  •U/M Set
  Apply button
  Tap it to apply your criteria for filtering. If no item is found then the appropriate message appears.
  Back button
  Tap it to return to the Item List without changing or applying any filter.
Info-sign.png The same filter can be found on the Inventory Counting screen.
  • Scanner and Scan button

A barcode scanner can be used in this window to find required items. When you scan a barcode, the system highlights corresponding item. If the barcode is not assigned to any inventory item, then the error message “Cannot find scanned inventory item” appears. You can also tap the Scan button to scan a barcode with your device’s camera,

Info-sign.png This button will appear on all screens where barcode scanning is applicable.
  • Edit button

Tap it to open Item editor screen for the selected item.

  • View QOH button

Tap it to open the QOH Viewer screen for the selected item.

Press Back button on the device to return to the Inventory window.

Info-sign.png Only active items are displayed in the Item List.

Item Editor

The Item Editor allows the user to edit barcodes for selected item and review inventory item’s information.

Edititemgen.jpg

Tabs

  • The Item Editor screen opens with General tab active:

On the General tab you will find the following information (this information matches to the corresponding item's information in QuickBooks):

  •Item Name/No
  •Type
  •Subitem Of
  •Man. Part Number - Manufacturer’s Part Number
  •Asset Account
  •Reorder Point
  •On Hand - Quantity on Hand on current location
  •Avg. Cost - (Average Cost)
  •On P.O/S.O (this site/all sites) - Quantity in purchase or sales orders for current or all sites.

Infocircle.png The user is not able to edit information on the General tab.

Infocircle.pngAvg. Cost doesn't appear on the tab if Show cost permission is disabled for the user.

  • The second tab on Item Editor screen is Sales:

On the Sales tab you will find the following information:

  •Description on Sales Transactions
  •Quantity on Sales Orders for current location
  •Quantity on Sales Orders in total
  •Sales Price
  •Tax Code
  •Income Account

Infocircle.pngThe user is not able to edit information on the Sales tab.
Infocircle.pngThe Sales Price doesn't appear on the tab if Show cost permission is disabled for the user.

  • The next tab on Item Editor screen is Purchase:

On the Purchase tab you will find the following information:

  •Description on Purchase Transaction
  •Quantity on Purchase Orders for current location and in total
  •Cost
  •COGS Account
  •Preferred Vendor
  •Purchase Tax Code (only for QuickBooks Canada)

Infocircle.pngThe user is not able to edit information on the Purchase tab.
Infocircle.pngCost doesn't appear on the tab if Show cost permission is disabled for the user.

The last tab on the Item Editor window is Barcode:

Edititembc.jpg

On the Barcode tab you will find the following information:

  •U/M Set name
  •List of Units of Measure with barcodes

Infocircle.png "NONE" is displayed if no unit of measure is assigned to the inventory item. The abbreviation, number of ea (base units) and Barcode preview are shown for the currently selected unit of measure: Infocircle.png "NONE" is also displayed if you use QuickBooks Pro (as it doesn't support Units of Measure). Infocircle.png You can forbid a user to edit barcodes by disabling the corresponding permission. {{Info | The maximum length of the barcode that can be printed from HandiFox (Barcodes List window in QuickBooks Integrated Module) is 18 characters.))

  Save button
  Tap it to save barcode changes. The barcode you have entered must be unique, otherwise the system will not allow saving.
  Press Back button on the device to return to the previous Item List screen. Confirmation is needed if you want to leave the Item Editor without saving the barcode.
Info-sign.png Each item can have several barcodes - one for each unit of measure from the u/m set assigned to the item.

Bin Locations

Quantity on Hand

Transfers