Barcoding

With HandiFox you can assign barcodes to products, which can then be scanned for quick item selection when entering transactions, counting inventory and in other appropriate situations.

Assigning Barcodes

Assignment of barcodes to items is possible in both the Desktop app and the Mobile app.

In the Desktop App

Barcode List window

• Look For box: It allows to find any item by typing key word you need in any field. You can choose the field in the box beside Look For box.
• Search button: It allows to find the item by characteristics set before.
• Clear Filter button: It allows clearing the characteristics in Look For box chosen for the search.
• Refresh button: It allows clearing all the characteristics set before .
• Copy of number items box: It allows choosing any copy number of items for printing. Use Set button to
• Set button: It allows setting the copy number of items for all the checked items in the list
• Select Item Receipts button: You can use it to work only with Items from chosen Item Receipt.
• Include inactive box: It allows working with inactive items.
• Save button: You can use it to save new barcodes for items.
• Generate button: It allows generating barcode numbers for items without barcodes.
• Print Label button: It allows printing labels for checked items.
• Print List button: It allows printing list of barcodes.
• Export List button: It allows exporting the list of barcodes to file.
• Close button: Click the button to close Barcodes List screen

Assigning barcodes in the desktop app:

1. In QuickBooks, go to Menu → HandiFox → Barcodes List to open the Barcode List window.
2. Enter the barcodes you wish to assign to a specific item in the Barcode column or click on Generate to make the system generate a unique barcode for every item that does not have on assigned.
3. Click on Save when you are done, or ........

In the mobile App

1. Go to the Main Screen → Inventory → Item List
2. Select the item to which you want to assign a barcode.
3. Tap the Edit.
4. Switch to the Barcode tab.
5. Tap the barcode field next to the U/M to which you want to assign a barcode. Here you can either type in a barcode, or scan one (see Scanning Barcodes).
6. Tap Save when you are done, or go back to cancel the operation.

Deleting Barcodes

In the mobile App

1. Go to Main screen → Inventory → Item List
2. Highlight the item from which you want to remove a barcode.
3. Tap Edit.
4. Switch to the Barcode tab.
5. Delete the desired barcode from the barcode field next to the U/M.
6. Tap Save when you are done or go back to cancel the operation.

Editing Barcodes

In the mobile App

1. Go to Main screen → Inventory → Item List
2. Highlight the item from which you want to remove a barcode.
3. Tap Edit.
4. Switch to the Barcode tab.
5. Make the necessary changes the desired barcode from the barcode field next to the U/M.
6. Tap Save when you are done or go back to cancel the operation.

Scanning Barcodes

Scanning with Camera

This method is the simplest but the least performant of all, so if you plan on scanning a lot of barcodes regularly, we recommend that you consider other methods described below.

To scan a barcode with your device’s camera, simply tap the Scan button in the mobile app. This button will appear on all screens where barcode scanning is applicable.

If a different scanning method is used, the Scan button becomes unnecessary and can be disabled in Admin → Settings → Select Scanner to avoid confusion.

Scanning barcodes with camera requires the Barcode Scanner app to be installed on the device, otherwise you will be prompted to install it after pressing the Scan button.

Bluetooth Scanner

You can use a wireless Bluetooth barcode scanner with your mobile device for barcode scanning inside the HandiFox app.

The scanner must first be paired with the mobile device (per the scanner’s manual). Once the scanner is paired, open HandiFox app and go to Admin → Settings → Select Scanner. Tap Scan Bluetooth and wait for the search to complete, then select your scanner from the list.

You can also enter scanner’s Bluetooth address manually in case automatic discovery fails (this address can be viewed in the Bluetooth section of Android settings, in the properties of the paired scanner).

Only scanners capable of SPP mode will work with HandiFox as advertised. Check the System Requirements for recommended models.

Built-in Scanner

HandiFox supports certain devices with built-in laser scanners. Visit this page to see all the devices supported. On Motorola devices, additional configuring is required to start using the scanner in HandiFox. Please contact us for details.

Printing Barcodes and Labels

Printing All Labels

Barcode labels can be printed from the desktop app.

1. In QuickBooks, go to File → HandiFox → Barcodes List and use checkboxes in the left-most column to mark the items for which you want to print labels. Check/Tick the box to the left of the Name column to select all labels at once for printing.
2. Enter the number of copies you need in the Copy number column
3. Click on Print label and select what fields should show up on the labels. The system will generate a document with labels which you can then send to your printer.
4. To close the Print Barcode Label screen, click on the Cancel button
5. To close Barcodes List screen, click on the Close button